BOARD OF DIRECTORS MEETING MINUTES
Port of Hueneme Oxnard Harbor District
333 Pomona Street, Port Hueneme CA
April 6th & 7th, 2017
 
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  Thursday, April 6, 2017

 

I.          Meeting called to order by Mr. Beuerlein at 9:10 a.m.

          A.          Pledge of Allegiance          -          Mr. Humphreys

            B.          Welcome and Introductions     -     Mr. Beuerlein

            C.          Roll Call of Delegates          -         Mr. Bond



Chapter No. of
Members
Possible No.
of Delegates
Delegates
Present
Proxies Total
Votes
California State 406 8 5 3 8
Coronado 10 2 2 0 2
Del Mar 15 2 0 0 0
Encinitas 16 3 1 0 1
Huntington Beach 163 6 2 2 4
Imperial Beach 2 2 2 0 2
Laguna Beach 100 4 1 0 1
Lake Mission Viejo 8 2 1 1 2
Long Beach 76 4 2 2 4
Los Angeles City 29 3 1 0 1
Los Angeles County Beaches 183 6 4 2 6
Los Angeles County Lakes 38 3 3 0 3
Monarch Beach 1 0 0 0 0
Newport Beach 35 3 3 0 3
OC LGs-C.O.L.A. 19 3 0 0 0
Oceanside 8 2 2 0 2
Pendleton Coast 9 2 1 1 2
Pismo Beach 20 3 0 0 0
Port Hueneme 3 2 2 0 2
San Clemente 51 4 1 1 2
San Diego 91 4 0 0 0
San Luis Obispo Co. 23 3 0 0 0
Santa Barbara City 18 3 2 1 3
Santa Barbara County (Campus Pt) 6 2 2 0 2
Santa Cruz 43 3 1 1 2
Santa Monica Harbor Patrol 4 2 1 0 1
Seal Beach 52 4 1 1 2
Solana Beach 9 2 0 0 0
Tucson, AZ 2 2 0 0 0
Ventura County 14 2 0 0 0
Independent/Unaffiliated 6 2 0 0 0
TOTAL 1465 93 38 15 53


II.       Approval of Board of Director's Meeting Minutes - Santa Cruz, October 13th and 14th, 2016.

MOTION:             Moved by Mr. Ragsdale to approve the Minutes as submitted.
SECOND:             Mr. Richardson
DISCUSSION:     None
ACTION:              MPU

III.       Officer's Reports

            A.         President                      -        Mr. Beuerlein          -        ATTACHMENT          1

1.                  Mr. Beuerlein thanked the Port Hueneme Lifeguard Association for hosting the meeting. He asked for a moment of silence in honor of Richard Godino who had recently passed away. Mr. Godino's contributions to lifesaving will be remembered by all members of the California Surf Lifesaving Association.

            B.         Vice President - Mr. McGowan for Mr. Humphreys  -  ATTACHMENT           2

            C.         Secretary                     -         Mr. Bond                   -    VERBAL REPORT

1.                  Mr. Bond provided an update on the Personal Rescue Watercraft curriculum to the Board of Directors. The first draft of the document will be presented to the USLA Board of Directors in Cape Cod.

            D.         Treasurer                     -         Mr. Williams           -        ATTACHMENT           3

            E.         Past President/Advisor   -       Mr. R. McGowan   -        NO REPORT          

            F.         1st Executive Delegate    -      Mr. Silvestri          -          ATTACHMENT           4

            G.         2nd Executive Delegate   -    Mr. Avila               -          ATTACHMENT           5

            H.         3rd Executive Delegate   -     Mr. Butki              -           NO REPORT          

            I.          4th Executive Delegate    -    Mr. Graham           -           ATTACHMENT           6

IV.       Committee Activity Reports

            A.         Bylaws        -      Mr. Moore for Mr. Humphreys     -    ATTACHMENT           7

            B.         Certification                   -     Mr. Lombardi        -           ATTACHMENT           8

            C.         Exchanges     -    Mr. Richardson for Mr. Leach     -      ATTACHMENT           9

            D.         Grants                           -     Mr. Busatto                 -      NO REPORT          

            E.         Junior Lifeguards           -      Mr. Graham          -            ATTACHMENT           6

            F.         Legislation     -     Mr. McGowan for Mr. Sandler    -     ATTACHMENT           10          

            G.        Lifesaving Sport and Fitness- Mr. Butki/Mr. Prosser  -    ATTACHMENT            11

            H.        Membership                  -       Mrs. Graham        -           ATTACHMENT            12

            I.         Newsletter                     -       Mr. Hughes          -           ATTACHMENT            13

            J.         Original Founders           -      Mr. R. McGowan   -         NO REPORT          

            K.        Professional Standards    -     Mr. Gipti               -          ATTACHMENT            14

            L.         Public Education             -     Mr. Silvestri          -          ATTACHMENT            15

            M.        Public Relations           -        Mr. Bond               -        VERBAL REPORT          

1.                  Mr. Bond welcomed any new members to attend the sub-committee in the afternoon. He expressed the growing importance of social media to the CSLSA.

            N.        Special Awards/Presentations -Mr. Richardson       -     ATTACHMENT             16

            O.        Sponsorship                   -      Mr. Avila                -       NO REPORT          

            P.         Statistics                    -          Mr. Burton              -       ATTACHMENT             17

            Q.        Training & Operations    -      Mr. Scott                -       ATTACHMENT             18

            R.        Ways & Means             -       Mr. Williams           -        NO REPORT

            S.        Website                         -       Mr. Moore            -         ATTACHMENT             19

1.                  Mr. Moore thanked webmaster Pat Francis for her continued dedication to the CSLSA. She has completed a significant amount of research to address the suggested changes from the Public Relations/Social Media Committee.

V.       Sponsor Presentations

1.                  Meeting sponsors provided presentations: Matuse, Original Waterman, Catch Surf, Bomber Eyewear, and Wet Seat.

VI.       New Zealand Exchange

1.                  Mr. Michael Prichard and Mr. Duncan Wilson provided a power point presentation about their training in New Zealand. They thanked the California Surf Lifesaving Association for their support.

VII.      Lifeguard Injury Survey

1.                  Renee Jackson provided a summary and a power point presentation of her lifeguard injury survey. Ms. Jackson has been collecting statistics from USLA members since last October. She found significant correlation between subject ages, physical training activity and type of injury. Ms. Jackson thanked the Board of Directors for helping her with the survey.

VIII.     Special Awards and Presentations

1.                  Mr. Beuerlein presented two CSLSA Medals of Valor to Dukes restaurant for their financial support. Additionally, the President thanked the John Wayne Cancer Foundation for their $5,000 donation at the previous Board of Directors meeting.

2.                  Mr. Beuerlein announced the United States Lifesaving Association Lifetime Member award for Alex Peabody. Mike Silvestri, a friend and former colleague, accepted the award on behalf of Mr. Peabody's family.

3.                  Mr. McGowan presented Mr. Beuerlein with the USLA Lifetime Member award. Mr. Beuerlein was incredibly grateful and honored for the recognition.

Meeting reconvened on Friday, April 7th at 9:16 AM.

IX.       Committee Action Reports from Workshops

            A.         Bylaws       -       Mr. Moore for Mr. Humphreys    -    ATTACHMENT             20

            B.         Exchanges                     -       Mr. Leach              -        NO REPORT

            C.         Grants                           -       Mr. Bussato           -        NO REPORT

            D.         Junior Lifeguards           -       Mr. Egan                -        ATTACHMENT              21

            E.         Lifesaving Sport & Fitness -   Mr. Butki                -       ATTACHMENT              22

            F.         Membership                  -        Mrs. Graham           -      ATTACHMENT              23

            G.         Newsletter                    -        Mr. Hughes              -      NO REPORT           

            H.         Professional Standards  -         Mr. Gipti                 -      ATTACHMENT              24

            I.          Public Education            -        Mr. Silvestri        -           ATTACHMENT              25

            J.          Public Relations            -         Mr. Bond            -           VERBAL REPORT          

1.                  The Public Relations Committee discussed making improvements to the current CSLSA website. Members were tasked with researching two options (new vendors) to help improve the aesthetics and mobile functionality. Square Space and Studio 11 were the best examples of potential changes. Square Space was used as a platform to design the Ben Carlson Foundation website. Studio 11 is a contracted company who created the website for the Newport Beach Junior Lifeguards. A rough estimated cost was approximately $3000 for the rebuild. Both options allow enhanced user permissions for committee chairs to upload content. Committee members will be obtaining official quotes and presenting options to the Board of Directors.

            K.         Special Awards             -        Mr. Richardson        -      ATTACHMENT              26

MOTION:  Moved by Mr. Moore that the award nominations in Mr. Richardson's report be sent to the USLA for approval.
SECOND:             Mrs. Graham
DISCUSSION:  None
ACTION:               MPU

            L.         Sponsorship                  -         Mr. Avila             -         ATTACHMENT               27

            M.        Statistics                       -         Mr. Burton           -         NO REPORT

            N.        Training & Operations  -   Mr. Burton for Mr. Scott  -   ATTACHMENT               28

1.                  Mr. Beuerlein requested that the most updated training information and opportunities be posted on the CSLSA website.

            O.        Ways and Means           -        Mr. Williams          -        NO REPORT           

X.       Old Business

           A.         Sponsorship RFP           -        Mr. Humphreys      -        VERBAL REPORT

1.                  Mr. Humphreys, Mr. Avila and Mr. Beuerlein have tabled the request for proposal based on the direction from CSLSA's new marketing advisor (Barbara Caruso).

           B.         USLA Textbook Revision  -     Mr. Humphreys       -       NO REPORT

           C.         Cal Marine Safety Chiefs Assoc. - Mr. Williams        -     NO REPORT

           D.         CSLSA JG Competition Fee Server  -  Mr. Egan     -      NO REPORT

           E.         CSLSA Standards, Certification and Training  -  Mr. Beuerlein  - VERBAL REPORT

1.                  Mr. Beuerlein stated the importance of creating standards for certification and training. He commended the work of the Personal Rescue Watercraft working group.

           F.         Junior Lifeguard Membership Dues Increase

1.                  The Board of Directors discussed the ongoing topic of a Junior Lifeguard membership dues increase. The CSLSA Board of Directors are officially opposed to any increase to membership dues. The Board does support an increase for Junior Lifeguard registration fees at Nationals.

XI.       New Business

           A.         Medal of Valor

1.                  Mr. Williams and Mr. Richardson are interested in creating a plaque for chapters who have members receive the new CSLSA Medal of Valor. Mr. Richardson will create a design for approval from the Executive Board.

MOTION:  Moved by Mr. Moore that changes be added to the minutes for approval at the next Board of Directors meeting, as recommended by the Bylaw Committee.
SECOND:             Mr. Lombardi
DISCUSSION:  None
ACTION:               MPU

MOTION:             Moved by Mr. Richardson that the amended Policies and Procedures be effective immediately.
SECOND:             Mr. Ragsdale
DISCUSSION:     None
ACTION:              MPU

MOTION:             Moved by Mr. Williams to restrict the $2500 donation from the Ben Carlson Foundation to the Public Education account.
SECOND:             Mr. Gipti
DISCUSSION:     None
ACTION:              MPU

MOTION:  Moved by Mrs. Graham that the BOD approve an increase of the regional Junior Lifeguard competition fee to $12 as recommended by the Junior Lifeguard Committee.
SECOND:             Mr. Ragsdale
DISCUSSION:  Mr. Williams was unsure why we need to increase the fee based on convenience. Mr McGowan stated that attendance may be declining due to the new location of the event. Mr. Moore stated that $15 is more appropriate. Mrs. Graham said that the JG committee supported the two dollar increase as sufficient. Mr. Egan said that the intention of the initial $10 fee was to not increase the cost each year.
ACTION:              MPU

           B.         Chapter Applications

MOTION:  Moved by Mrs. Graham that the BOD conditionally approve Carpenteria as a new chapter based on receiving their payment and bylaws prior to June 21st.
SECOND:             Mr. Gipti
DISCUSSION:  Mr. Graham is asking for an extended grace period for Carpenteria for their bylaws and payment. Mrs. Graham will contact Carpenteria as soon as possible to collect both items.
ACTION:               MP, two opposed (Mr. Moore and Mr. Richardson)

MOTION:  Moved by Mrs. Graham that the BOD conditionally approve Capitola as a reactivated chapter based on receiving their bylaws prior to June 21st.
SECOND:             Mr. Williams
DISCUSSION:     None
ACTION:              MPU

MOTION:  Moved by Mrs. Graham that the Monarch Beach Chapter be deactivated.
SECOND:             Mr. Lombardi
DISCUSSION:  Mr. Moore asked if we have to give notice of deactivation. Mr. Lombardi stated that the chapter has been dissolved.
ACTION:               MPU

           C.         USLA BOD Meeting Structure

1.                  Mr. Williams stated that there could be a change to the structure of the USLA BOD Meetings. There has been a proposal to make it an annual four day BOD Meeting & Educational Conference, followed by a two day BOD meeting. A survey has been e-mailed to board members for their opinion. More information will be provided at the Fall 2017 USLA BOD meeting.

2.                  Mr. Moore expressed the importance of the work accomplished in committee meetings. He is proud of how the CSLSA Executive Board has represented the region at a national level.

XII.       Future Meetings

            A.         USLA Meeting Dates & Locations

1.                  Spring 2017

                       a.         Location: Brewster, Massachusetts

                       b.         Dates:   April 27th - 29th, 2017

2.                  Fall 2017

                       a.         Location: Vancouver, British Columbia, Canada

                       b.         Date:  October 20th and 21st, 2017


            B.         CSLSA Meeting Dates & Locations

1.                  Fall 2017

                       a.         Location: Los Angeles City (Trish Delgado - Chief of LA City).

                       b.         Date:   October 12th and 13th, 2017

2.                  Spring 2018

                       a.         Location: LA County and Newport Beach have expressed interest in hosting.

                       b.         Date:   April 12th and 13th, 2018


XIII.       Privilege of the Chair

             A.         President's closing comments

 1.                 The President thanked the sponsors, and the Port Hueneme Lifeguards Association for hosting the event. Mr. Beuerlein commended Mr. Moore and Mr. Richardson on their work on the updated bylaws and policies and procedures. The President reminded the Board of Directors that elections will be held at the Fall 2017 CSLSA Meeting. He challenged everyone to become more involved in leadership roles as Competition Officials, Certification Officers, Committee Chairs, Executive Board, etc.

XIV.       Adjournment

MOTION:             Mr. Moore moved to adjourn the meeting in memory of Richard Godino.
SECOND:             Mr. Richardson
DISCUSSION:     None
ACTION:              MPU; meeting adjourned at 11:51 a.m.


Respectfully Submitted,



Kai Bond
CSLSA Secretary
secretary@cslsa.org